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How it works
This page has been designed to help you get the most out of the Awares Conference Centre.
  1. Having problems with the conference? And how to report and error.
  2. Finding your way around
  3. Register/login
  4. Reading messages
  5. Posting messages
  6. Ground rules
  7. What happens after the conference?
  8. Further information
  9. When are the authors presenting? Is there a timetable?

1. Having problems with the conference?

1.1 Problems signing in?
When you sign in, we place a cookie on your computer so that we do not ask you to sign in again until the next time you visit the site. If your computer does not accept cookies then even if you sign in we will ask for your username and password again.

To enable cookies, follow the instructions below for the browser version you are using:

Mozilla Firefox (1.0 final release and earlier)

  1. Go to the "Tools" menu.
  2. Select "Options".
  3. Select the "Privacy" icon in the left panel.
  4. Check the box corresponding to "Allow sites to set cookies".
  5. Click "OK" to save changes.

Netscape 7.1/Mozilla 5.0

  1. Select "Preferences" from the Edit menu.
  2. Click on the arrow next to "Privacy & Security" in the scrolling window to expand.
  3. Under "Privacy & Security", select "Cookies."
  4. Select "Enable all cookies".
  5. Click "OK".

Microsoft Internet Explorer 6.0+

  1. Select "Internet Options" from the Tools menu.
  2. Click on the "Privacy" tab.
  3. Click the "Default" button (or manually slide the bar down to "Medium") under "Settings".
  4. Click "OK".

Microsoft Internet Explorer 5.x

  1. Select "Internet Options" from the Tools menu.
  2. Click on the "Security" tab.
  3. Click the "Custom Level" button.
  4. Scroll down to the "Cookies" section.

To enable:

  • Set "Allow cookies that are stored on your computer" to "Enable".
  • Set "Allow per-session cookies" to "Enable".
  • Click "OK".

Microsoft Internet Explorer 4.x

  1. Select "Internet Options" from the View menu.
  2. Click on the "Advanced" tab.
  3. Scroll down to find "Cookies" within the "Security" section.

To enable:

  • Select "Always accept cookies".
  • Click "OK".

Netscape Communicator 4.x

  1. Select "Preferences" from the Edit menu.
  2. Find the "Cookies" section in the "Advanced" category.

To enable:

  • Select "Accept all cookies" (or "Enable all cookies").
  • Click "OK".

1.2 How to report a problem so we can help you
We are happy to look in to problems you have on the web site. To do this we need to know certain things about your computer and the way it is set up when you contact us. This will seem like a pain in the proverbial, and we know you probably won't know the answers to most of these questions, but it really does help us to help you - we can't fix a problem we don't understand! :-)

  1. What operating system do you use
    • eg, Win XP Professional SP2
    • eg, MAC OS10 etc
  2. What browsers and version are you using
    • eg, Internet Explorer 6.0.29
    • Firefox 1.1 etc
  3. What error message do you see? Cut and paste it into the email. If you can "turn off friendly error messages" before you do this that's ideal.
  4. What page are you on when the problem happens? Cut and paste from you address bar - it will look something like http://www.awares.org/conferences/show_paper.asp?section=000100010001&conferenceCode=000200020003&id=50
  5. A screenshot (in Windows & with most keyboards - shift+print screen, then paste in to MS Word and send) would also be helpful.
  6. Do you have any other problems with other web sites? It always helps to know!

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 2. Finding your way around
Each conference is split into the following sections:

2.1 Foyer
A place where you will find the most up to date information about the conference, including the numbers of papers, numbers of registered delegates etc. 

You will also be able to visit the Foyer Café, where you will be able to talk to other delegates and the conference organisers before the event takes place.  You can also share a virtual cuppa with a friend!

Please note that you need to register to enter the Foyer Café.

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2.2 Papers
This is where you will find the presentations for the conference.

The presentations are grouped in sections (like parallel sessions, but you can attend all sessions), with papers on the same topic being published in the same section. Each paper is normally published in full, along with a short summary, plus a CV and photo of the author(s).

The Papers section opens one week before the official opening date for the conference. This gives you the chance to read the papers and think about any questions or issues you wish to raise during the conference.

Please note that you need to register to see the papers. We will e-mail all registered delegates to remind you when the papers open.

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2.3 Discussions
This is where you can discuss the papers.

The Discussions are grouped in the same sections as the papers i.e. each Discussion is based around a set of related papers on a particular theme.

Each discussion is facilitated by a moderator. The role of the moderator is to encourage you to participate in the discussion and to ensure that everyone sticks to the Conference Centre ground rules. Where possible, the authors of the papers will join the discussions based around their papers. If the author cannot make it online during the conference, we will do our best to ask them by e-mail and then let you have an answer.

The Discussions section opens at the same time as the official opening of the Conference.

Please note that you need to register to take part in the Discussions.

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2.4 Press Centre
This is where you will find the promotional materials for the event, including the conference programme and any news releases.

The Press Centre opens as soon as we are ready to promote the conference.

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2.5 Pavilion
This is where you will find information from a range of organisations interested in the issues discussed during the conference. The Pavilion opens as soon as we are ready to promote the conference.

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3. Register/login
You DO NOT need to register to enter the Foyer, the Press Centre or the Pavilion.

You DO need to register if you wish to see the Papers, to take part in the Discussions, or to enter the Foyer Cafe.

When you register, we will not pass on your contact details to any other organisation. We simply take registrations so that we know how many people have attended each event, and so that we can moderate the discussions. Please note you only need to register once in order to enter any conference on the site but you need to login each time you wish to enter that conference.

When completing the registration form, it is up to you to choose your preferred user name and password.

If you forget your password, we will send it to you by e-mail.

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4. Reading messages
Messages are posted in the Discussion area in the Conference Centre.

4.1 To read the messages 
Click on the name of the Discussion you wish to view. For example, click on the discussion called Welcome to see messages about that topic.

4.2 Auto-refresh
When you are looking at messages, your screen will 'auto-refresh' every sixty seconds, enabling you to see any new messages which have been posted since the last 'auto-refresh'. 

If you do not wish it to do this, you can click the Stop button in your browser.  Bear in mind that you will need to click it again to pick up new messages, or choose 'refresh' in your browser.


5. Posting messages

To post a new message

  1. Click on  the Post button. This will take you to a new page  where you can type in your message.
  2. Type in the title of your message in the box called 'Subject'.  If you do not do this, the system will fill in the title for you.
  3. Type in your message in the box called 'Message'.  The box will get bigger if you need to type in more.
  4. Click on the Reply button to send your message. 
  5. The new page will close, taking you back to the page you came from.  This page will then display your message.

To post a reply to an existing message

  1. Click on the Reply button.
  2. Follow the instructions for posting a message.

Email alerts
If you post a message, you will receive an email from us whenever someone responds to your message.  This is to keep you posted on how the discussion is progressing.

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6. The Ground rules
We have drawn up a set of Ground Rules for all events at the Awares Conference Centre. These are designed to help you get the most out of each conference and have been written by a range of visitors to the site.

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7. What happens after the conference closes?
Although most conferences officially close on the same day they open, we keep all sections of each conference open for a minimum of three months after the event. This means you can continue to read the papers, to post messages, and view the exhibition.

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8. Further information
If you require further information about the Awares Conference Centre, about a specific conference or you would like to run your own conference at the Centre please contact the Web Team at info@awares.org

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9. When are the authors presenting? Is there a timetable?

There is no timetable as such, as all of the papers are live all of the time. During the course of the week, all of the authors have agreed to come online to answer questions, so if you post your questions as soon as you can, we will email you to remind you when someone (an author or fellow delegate) has replied. Over the 50+ events that we have run, this is the best way we have found to:

  1. Cope with the time differences for our delegates around the World
  2. Allow authors control over the time they can give to the event
  3. Ensure that anyone can track a discussion thread, because it works more like a bulletin board than chat
  4. Ensure anyone can ask a question - just ask away, and either a fellow delegate or author will get back to you

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